Photocopy, Verification & Revaluation

PHOTOCOPY, VERIFICATION & REVALUATION OF THE ASSESSED ANSWER BOOK/S:

The University of Mumbai by the directives by Hon. Vice Chancellor vide VCD/ 1 of 2016 “Rules & Procedure for providing the Photocopies of assessed Answerbook(s) to the examinee & Process of Revaluation of the Answerbook(s)” dated July 1st, 2017 also known as “Rules & Procedure for providing the Photocopies of assessed Answerbook(s) to the examinee & Process of Revaluation of the Answerbook(s).” These directions shall come into force with immediate effect, i.e. from the examinations to be held in the First Half of the Year 2016. Relevant extract of the VCD are:

PART-I

General Rules

  1. Applying for Photocopy of answer book and applying for Revaluation will be two independent processes.
  2. Applying for the Photocopy of the answer book or having Photocopy of the answer book shall not be a pre-requisite for applying for revaluation of the answer book in the said subject.
  3. The Examinee can independently apply for Revaluation or photocopy or both simultaneously, if he desires so.
  4. The Examinee who desires to apply for revaluation are requested to note that, his / her original marks will become null & void as soon as he submits his application for the revaluation.
  5. The Examinee shall check the University website, time to time for the various details regarding his / her result status / information / list, etc. as the entire process of photocopy of revaluation is carried out through online system. It is the responsibility of the Examinee to verify the online detail. No complaint will be entertained in this respect after due date is over.

However, the University may adopt any other procedure for acceptance of the application / fees, which will be circulated for the information of examinees.

PART-II

Rules & Procedure for providing the Photocopy(ies) of assessed answerbook(s)

    1. The facility of obtaining Photocopy(ies) of assessed and / or moderated answerbook(s) by the examinee is extended with a view to bring transparency in the examinations system and ensure its credibility.
    2. Under these rules applying for the Photocopy(ies) of answer-books shall be permitted in respect of: For theory papers of all the examinations conducted by the University in the current session.
    3. The Examinee(s) shall apply for the photocopy to the Principal of the College to which the candidate has registered for the said course in the prescribed format along with the non-refundable fee prescribed for the purpose by Controller of Examinations, as per the procedure & the manner decided by the University, time-to-time. The examinee belonging to the reserved categories shall be granted 50% concession in the fees.
    4. The Principal of the College shall process the applications of the Semester End Theory Examination as per the procedure laid down.
    5. The Principal shall accept the prescribed application form for obtaining Photocopy(ies) of answer book(s) of the examinations conducted by University within Ten (10) working days from the date of the declaration of result of the examination. He shall forward these applications to the University within the nextthree days, if required. No application after the due date will be entertained on any ground whatsoever.
    6. Incomplete application forms, applications with false Information, unsigned applications shall be rejected without assigning any reason whatsoever and the fees paid along with the application form neither shall be refunded, nor will any representation be entertained in such cases.
    7. The college shall endeavour to supply Photocopy(ies) of answer books as far as possible within Eight (08) working days from the date of receipt of application(s) to the University.
    8. On receipt of Photocopy(ies) the applicant examinee shall be the sole custodian of it and under any circumstances the examinee shall not part with the custody / possession of the same and shall not use the same for any other purpose(s).
    9. The Photocopy(ies) so obtained by the examinee shall be for his / her exclusive and relevant use. Neither the said examinee nor any other person can use the said copy to dispute or challenge the quality of assessment or quantum of marks assigned to the answer there-in.
    10. If the examinee is found guilty of indulging in any act / attempt he / she shall be liable to be tried before the Unfair Means Inquiry Committee of the University and the decision taken by the authorities based on the recommendation of the said committee shall be final.
    11. If his / her indulgence / commission in unfair act / attempt are proved, the examinee shall be liable for the punishment ranging from:
      1. Cancellation of his / her marks in the said subject either original or after revaluation,
      2. Cancellation of his / her result in full of the said examination,
      3. Annulment of examination(s) maximum up to 5 exams.
    1. On receipt of the photocopy, if the discrepancy of following nature is noticed by the examinee, he should apply to the college / University within seven (07) working days to the Principal / Controller of Examinations along with the fees of Rs. 100 as Grievance Redressal fee.
      1. Mistake in totaling
      2. Non assessment of question / sub-question
      3. Improper photocopy
    1. After due verification, the Principal / Controller of Examinations shall make necessary rectification in the marks allotted to the said subject and consequently in the result of the candidate without charging any further fee for such rectification & also declare the results.
    2. The examinee is free to apply for Photocopy(ies) of answer books of as many subjects as he / she desires.
PART – III

Rules and Procedure for the Revaluation of the Answerbook(s)

        1. If the examinee is not satisfied with the marks awarded, he / she may apply for revaluation to the University / Institutions / College in the prescribed form within the prescribed period and in the manner prescribed here-in-after.
        2. The revaluation facility shall be for theory papers of all the examinations conducted by the colleges on behalf of the University / University for the respective current session and the applications received within prescribed time limit.
        3. All Examinees can apply for the revaluation of the answerbook(s) with whatever marks he / she secured and even the Zero Marks.
        4. The Examinee can apply for the revaluation of the his /her answerbook(s) of the as many subjects as he / she desires.
        5. The Examinee shall apply for Revaluation in the prescribed form along-with prescribed fee and in the manner & procedure decided by the University.
        6. The candidates belonging to the reserved categories shall be given 50% concession in the fees, provided the Principal of the concern college certify the same.
        7. For the examinations conducted by the College / University, the prescribed application from for revaluation of answerbook should be submitted to the college, within Ten (10) working days from the date of the declaration of the result of the respective examination. No documents are to be attached with application.
        8. Examinee has to endorse all details I marks correctly in the application form. Any false information, if observed at any time, the application will be summarily rejected. No refund will be entertained in such cases.
        9. The examinee shall submit the application and remit the prescribed fees in the manner & procedure decided by University. The Principal of the concerned college shall verify the application data, especially the reserved category cases, certify & forward the applications of the examinations conducted by the University within next five days to the University. The applications of the examinations conducted by the respective College I Department I Institution shall process the applications as per the manner and process defined by the University.
        10. The applications for revaluation received after the last date shall not be accepted by the University under any circumstances, whatsoever.
        11. Effect shall be given to the change in original marks on revaluation, as under:
          1. The marks obtained after revaluation shall be accepted, if the marks awarded to a paper as a result of revaluation, increase or decrease in revaluation by ten percent (10%) or more than the maximum marks assigned to that paper, and in such case(s), the marks originally obtained by the candidate in the paper shall be treated as null and void and the marks obtained by the candidate after revaluation shall be accepted as the marks obtained in that paper. The fractions shall be ignored / rounded off for the purpose of computing the ten percent (10%) difference in marks.
            Notwithstanding what is stated above, the marks obtained after revaluation shall be accepted by the University, if the candidate gets benefit of passing the subject / examination or change of class or grade in that paper or in the overall result at the said examination with or without grace marks under the provisions of relevant Ordinances or as resolved by the examiners in the said subject.
          2. Notwithstanding what is contained in Clause 39(i) where the difference between the marks originally obtained by the candidate in the paper without any grace marks and the marks obtained after revaluation will be accepted up to twenty five percent (25%) of the maximum marks assigned to that paper.
          3. However, if the difference between the marks originally obtained by the candidate in the paper, without any grace marks and marks obtained after revaluation increase or decrease by more than twenty five percent (25%) of the maximum marks assigned to that paper, a second revaluation of the said answerbook(s) be done by a third examiner from the panel of examiners for the said subject. In such an event the marks assigned by the third examiner in the second revaluation be treated as the final marks in the said subject. An answerbook shall also be sent for second revaluation to another examiner (third examiner) if on the first revaluation, a candidate’s marks are decreased below the passing marks and in the such event the marks assigned by the third examiner in the second revaluation be treated as the final marks in the said subject.
          4. The revised marks obtained by a candidate after revaluation, as accepted by the University, shall be considered for the purpose of amendment of his results only and the said result will be communicated to the student(s) through noticeboard or website.

          THE PHOTOCOPY/COPIES OF THE REVALUATED ANSWERBOOK/S SHALL NOT BE PROVIDED TO THE EXAMINEES
          WHEN THE STUDENT BE ADMITTED IN THE NEXT HIGHER CLASS?

          1. Pending the process of revaluation, and subject to the availability of the seats in the college, the student may be admitted to the next higher class to which he could have been admitted if, he / she had passed in the said examination or had been granted A.T.K.T. for admission to the next class in the original examination as per the rules applicable for the stream and faculty of his education, as per the following norms:-
            • The student may be admitted to the next higher class to which he could have been admitted if, he / she had passed in the said examination or had been granted A.T.K.T. for admission to the next class in the original examination as per the rules applicable for the stream and faculty his / her education, if he / she had originally obtained required passing marks in the papers in which he / she had applied for revaluation.
            • The college shall be entitled to charge fees of Rs.500/ – at the time of granting admission to such students to the next class before declaration of the result of the revaluation.
            • Such admission shall be provisional; and automatically stands cancelled on receipt of the result of revaluation process, if the student is not declared passed in the requisite number of the subjects on revaluation which would entitle him / her to take admission in the next higher class, and in such case the fees originally collected by the college or any part of the same shall not be refunded.
          1. In case if the student is declared pass in the requisite number of the subjects on revaluation which would entitle him / her to take admission in the next class as per the Ordinances / regulations, the provisional admission will be regularized in the college.
          2. In case of the reserved category student or other students who are entitled to get the fee concession, on appropriating the amount equal to the amount of fees which the College can collect from the student and the balance amount shall be refunded to the student at the time of confirmation and continuation of his / her admission. In case of other students, the said amount shall be deducted from the total fees which the College or the institution is entitled to collect from the student as per the rules applicable.
          3. Pending the declaration of the result of the revaluation, the students who have taken admission to next higher class, as mentioned above, shall be allowed to appear at the examination of the next class however, their results of the next examinations shall not be declared if they could not pass the requisite number of the subjects on revaluation which would entitled them to take admission in the next class; and in case the students does not succeed in passing in such requisite number of subjects, their admission to the examinations of the next class, their performance and the results of the same shall be treated as null and void.

The details of the procedure can be obtained from the examination department of the college.